Data Protection

Data Protection

We process personal information relating to our pupils and may receive information about them from their previous school or college, local authority, the Department for Education (DfE) and the Learning Records Service.  We hold this personal data to:

  • support our pupils’ learning;
  • monitor and report on their progress;
  • provide appropriate pastoral care, and
  • assess quality of our services.

Information about our pupils that we hold will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information.  For pupils enrolling for post-14 qualifications, the Learning Records Service will give us your unique learner number (ULN) and may also give us details about your learning or qualifications.

In addition once our pupils reach the age of 13, the law requires us to pass on certain information about them to Bournemouth Local Authority who have responsibilities in relation to the education or training of 13-19 year olds (Youth Support Services).  We provide them with these pupils’ names and addresses, dates of birth, name(s)/address(es) of their parent(s)/guardian(s) and any other information relevant to their role.  We may also share certain personal data relating to children aged 16 and over with post-16 education, training providers and external careers guidance provider (Ansbury) in order to secure appropriate services for them.  A parent/guardian can ask that no information apart from their child’s name, address and date of birth be passed to Youth Support Services or Ansbury in relation to 13-19 year olds by completing the information form.

We will not give information about you to anyone outside the school without parental consent unless the law and our policies allow us to.

We are required, by law, to pass some information about you to the Department for Education (DfE).  This information will, in turn, then be made available for the use by the local authority (LA).

More information about how the DfE collect and use student’s information, can be found at